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Job Description – Staff Assistant

The Appendix Cancer Pseudomyxoma Peritonei Research Foundation (ACPMP) has an opening for a part-time Staff Assistant to support day-to-day operations of this small non-profit organization.

 

Schedule: This is a 20 hour per week position, Monday through Friday during daytime hours

Location: This position is fully remote; staff coordinates by phone, email and Zoom

Compensation: $15.00 – $18.00 per hour depending on qualifications

Reports to: Chief Operating Officer

Qualifications: Associates or bachelor’s degree preferred. Minimum two years related experience including proficiency with Microsoft Office, spreadsheets, data entry, and database software (CRM). Nonprofit experience preferred.

 

To apply please send a resume and cover letter to info@acpmp.org.

Click here to download the full PDF job description.

 

Organization Description:

The ACPMP Research Foundation is an IRS-designated 501(c)3 charitable organization (EIN: 26-2890160). The Foundation was created in 2008 by a community of individuals affected by Pseudomyxoma Peritonei (PMP), Appendix Cancer, and related Peritoneal Surface Malignancies. ACPMP is dedicated to (1) funding research to find a cure for PMP and Appendix Cancer, and (2) funding educational programs to educate physicians and patients about these diseases.

 


 

Job Responsibilities:

  1. Data Processing and Management
    • Track donations in CRM and manage donor database
    • Prepare and distribute donor receipts (Word/Excel)
    • Prepare and distribute donor acknowledgement letters and related communications (Word/Excel)
    • Update memorial/honorary tributes on website (maintained in Excel)
    • Assist staff with end of year grant naming process and notifications (Word/Excel)
    • Assist with data integrity – matching donations
    • Organize and manage electronic files (Google Drive) 
  1. Marketing
    • Assist staff with management of Google Ads
    • Maintain social media calendar and assist with social media content
    • Prepare donor communications
    • Maintain / update patient resource materials
  2. Finance
    • Track and coordinate payment of bills
    • Track vendor accounts and contract expiration dates
    • Coordinate staff expense reimbursements
    • Track income from online store
  3. Other
    • Manage state-level charitable and corporate registrations
    • Manage web domains and renewals
    • Assist staff with educational and fundraising event planning and execution
    • Coordinate regular staff meetings and assist staff with scheduling
    • Cover phone/email when other staff traveling/off
    • Assist with state HR requirements, payroll and employee tax form preparation

 

Skills and Abilities Required:

  • Excellent verbal and written communication skills
  • Strong organizational skills with the ability to multi-task
  • Quick learning curve
  • Eager to learn new skills and enjoy variety and diversified work
  • Ability to follow oral and written instructions and the ability to tend to details
  • Ability to maintain records
  • Skill in proofreading and formatting documents
  • Highly proficient with Microsoft Office (Word, Excel, and PowerPoint)
  • Ability to work both independently and cooperatively
  • Skill in developing and maintaining relationships both internally and externally
  • Excellent interpersonal skills and a collaborative work style, comfortable working as part of a small, hard-working team
  • Personal connection to appendix cancer/pseudomyxoma peritonei preferred but not required

 

To apply please send a resume and cover letter to info@acpmp.org.